System Configuration

Logging In to the ACTAtek2 Admin System

There are two ways for a Super Administrator to log in to the ACTAtek2 system, one by fingerprint, and two by password. To login via fingerprint, do read up on the fingerprint enrollment procedure and follow the below steps to login.

Logging in via Password:

• Press the Admin Menu Button on the keypad of your ACTAtek2 unit.

• The system will prompt for the Admin ID. (Default: A999),

• Press Enter / Return

• The system will prompt for the Password. (Default: 1)

• Press Enter / Return, and you will see the Administration Menu.

Logging in via Fingerprint:

• Press the Admin Menu Button on the keypad of your ACTAtek2 unit.

• The system will prompt for the Admin ID. (Default: A999),

• Place your fingerprint on the scanner.

• Once successfully enrolled, you will see the Administration Menu.

• Once logged into the system, a number of different actions can be performed, ranging from:

• Adding New Users via Fingerprint/Password/Smart Card.

• Managing Users by Activating/Deactivating/Deleting Users from the system.

• Configuration of Fingerprint Options, such as Auto Match and Fingerprint Capture.

• Configuration of the Date & Time of the system.

• Managing the network settings, including IP assignment, Subnet Mask, DNS, and so on.

• Resetting the system and other miscellaneous terminal settings can also be done.

Each of these steps will be discussed in detail in the following sections, starting from Adding a new user to Exiting from the system.

Changing the Default ID & Password:

The first thing to do with the unit is to change the Administrator ID & password, to do so:

1. Log in to the web interface using a web browser. (Make sure the ACTAtek2 is connected to the network)

2. Default ID: A999, Default Password: 1, Super Administrator, and click OK

3. Go to “View User List”, click on the ID “A999”.

4. Enter the new Administrator ID, and Password, and click “Modify”. (The name and other details can also be changed here either now or later)

Add User

Adding A New User via Fingerprint

• After successfully entering the Administrator Menu, select the first icon on the top left of the screen, which is for Adding A New User.

• Press Enter/Return

• Press Previous/Next until “Fingerprint” is Highlighted

• Press Enter/Return

• Enter the ID for the new user, e.g. AB01

• Press Enter/Return

• 3 Fingerprint Templates (default) will be requested, 3 images of 1 finger must be enrolled. If you have selected to enroll more than 3 templates, you will be requested to enroll more images of the same finger.

• After each successful enrollment, the “Template Stored” message will be displayed, press Enter/Return to enroll another fingerprint.

• Enroll the second and third fingerprints by placing the finger on the sensor, and allow it to process. Once “Template Stored” message has been displayed, press Enter/Return.

• After successful enrollment of the third fingerprint, the message “User Added” will be displayed.

• Press Enter/Return to add another user, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

Adding A New User via Smart Card

• After successfully entering the Administrator Menu, select the first icon on the top left of the screen, which is for Adding A New User.

• Press ‘Enter/Return’

• Press ‘Previous/Next’ until “Smart Card” is Highlighted

• Press ‘Enter/Return’

• Use the ‘Previous/Next’ buttons to highlight “New User”.

• Press ‘Enter/Return’

• Enter the ID for the new user, e.g. 6

• Press ‘Enter/Return’

• Place the smart card over the keypad.

• If successful, the write progress will be completed and “Success” will be displayed.

Deleting A Smart card user

• After successfully entering the Administrator Menu, select the first icon on the top left of the screen, which is for Adding A New User.

• Press ‘Enter/Return’

• Press ‘Previous/Next’ until “Smart Card” is Highlighted

• Press ‘Enter/Return’

• Use the ‘Previous/Next’ buttons to highlight “Delete Smartcard”.

• Place the smart card over the keypad.

• If successful, the delete progress will be completed and “Success” will be displayed. The card will then be available for use for another user.

Adding A New User via Password

• After successfully entering the Administrator Menu, select the first icon on the top left of the screen, which is for adding a New User.

• Press Enter/Return

• Press Previous/Next until “Password” is Highlighted

• Press Enter/Return

• Enter the ID for the new user, e.g. AB03

• Press Enter/Return

• Enter a unique password for the new user, e.g. ABC234

• Press Enter/Return

• Once addition is completed, the “Success!” message will be displayed.

• Press Enter/Return to add another user, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

Error Messages

Beware Of..

A “Bad Quality” warning will be displayed if the fingerprint enrolled is not of acceptable quality by the system.

The reasons for the message could be manifold, either due to too little pressure on the sensor, or too much pressure on the sensor, both of which could result in an inaccurate reading of the fingerprint captured.

Another reason could be the placement of the finger is not correct, or the finger you are enrolling does not have a good fingerprint core to capture a good image. It is recommended that you do not use the pinky finger for registration and use either one of the other 4 fingers.

A “User Exist” warning will be displayed if you add the same ID that previously exists in the unit.

To avoid running into this problem, please make sure that all user ID’s assigned are unique and that they are not randomly assigned.

Also, to override users, you can press Enter/Return or press Back to cease any override, and re-enter a unique user ID.

A999 cannot be used as a new ID since it is the system default’s Administrator ID.

• Access Denied

This message will be displayed when and if the user provides invalid login information, such as invalid ID, password, fingerprint or smart card.

• Unauthorized

This message will be displayed when the user tries to login during an unauthorized time period. (For information on Access groups and time settings, please refer to P. 31). In addition, if users do not have access to a particular terminal, and they try to access it, they will receive the “Unauthorized” message.

• Primary Offine

Message will be displayed at the secondary unit and its Primary is unreachable. The secondary unit’s LCD will continuously display “Primary Offline” and beep. The message will disappear as soon as the secondary can access primary unit.

• Failed (to join Primary unit)

Failed -1: Primary unreachable, wrong Primary IP address.

Failed -2: Incompatible Firmware or Fingerprint module version.

Failed -9: Timeout

User Management

User Management – Activating A User

• After enrolling a few users into the system, you can manage them with the User Management option under the Administrator Menu.

• Select the second icon on the top left of the screen, which is for User Management.

• To activate a user, press the Previous or Next buttons until “Activate User” has been highlighted.

• Press Enter/Return

• Enter the User ID for activation, e.g. 1

• Press Enter/Return

• If the user exists, and is successfully activated, the above screen will be displayed with the green LED blinking.

• Press Enter/Return to activate another user, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

User Management – Deactivating A User

• After enrolling a few users into the system, you can manage them with the User Management option under the Administrator Menu.

• Select the second icon on the top left of the screen, which is for User Management.

• To deactivate a user, Press the Previous or Next buttons until “Deactivate User” has been highlighted.

• Press Enter/Return

• Enter the User ID for deactivation, e.g. 1

• Press Enter/Return

• If the user exists, and is successfully deactivated, the above screen will be displayed with the green LED blinking.

• Press Enter/Return to deactivate another user, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

User Management – Deleting A User

• After enrolling users into the system, you can manage them with the User Management option under the Administrator Menu.

• Select the second icon on the top left of the screen, which is for User Management.

• To Delete a user, press the Previous or Next button until “Delete User” has been highlighted.

• Press Enter/Return

• Enter the User ID for deleting, e.g. 6

• Press Enter/Return

• If the user exists, and is successfully deleted, the above screen will be displayed with the green LED blinking.

• Press Enter/Return to delete another user, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.*

*WARNING: Deleting a user will remove ALL of his/her information from the system, including access logs, and personal details. Please make sure that you have backed up the information before making any changes to the user list, just so you have something to roll back to.

Auto Match

Auto Match – Enable/Disable

After enrolling users into the system via fingerprint, Auto Match may be enabled for individual users. The primary function of Auto Match is to allow users to access the system without inputting their ID first. All they need to do to gain access is to place their fingers on the scanner and let the ACTAtek2 do the rest. Verification is quicker if few people are enrolled into the system, and if few people are allowed to use the Auto Match feature. It is highly recommended that Auto match be limited in use and if used for all users, it should be understood that the verification time will be longer than if you input your ID and then fingerprint. Authentication methods are discussed in earlier sections; please refer to Section 8 on P.18 for more information on authentication & verification of ACTAtek2.

To Enable Auto Match

• Select the third icon on the top left of the screen, which is for Auto Match

• Press ‘Enter/Return’ once “Auto Match” is highlighted.

• Enter the ID of the user for whom Auto Match is being enabled, e.g. 8.

• Press ‘Enter/Return’.

• If the user exists in the system, and their Auto Match function was not previously enabled, the message “Automatch Enabled!” will be displayed with the blinking Green LED.

• Press ‘Enter/Return’ to enable Auto Match for another user, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

To Disable Auto Match

• Select the third icon on the top left of the screen, which is for Auto Match

• Press ‘Enter/Return’ once “Auto Match” is highlighted.

• Enter the ID of the user for whom Auto Match is being disabled, e.g. 8.

• Press ‘Enter/Return’.

• If the user exists in the system, and has previously enabled their Auto Match function, the message “Automatch Disabled!” will be displayed with the blinking Green LED.

• Press ‘Enter/Return’ to disable Auto Match for another user, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

Date & Time

Date & Time Function

ACTAtek2 can be used as both an Access Control system, as well as a Time Attendance System. For this reason, it is critical to set the correct date & time function, so that the unit works and records the correct time of the attendance data for payroll or other HR purposes. This part shows how to make changes to the Date & Time function directly at the unit.

To Modify the Date Settings

• Select the icon on the top right of the screen, which is for Date & Time Settings.

• Press ‘Enter/Return’ once “Date & Time” is highlighted.

• Press the ‘Previous and Next Button’(s) until the “Adjust Date” option is highlighted.

• Press ‘Enter/Return’

• This shows the Current Date of the System, and you can enter the New Date to modify it in YYYY/MM/DD format.

• Press ‘Enter/Return’ to Save, if successful, the below screen with the message “Date Adjusted” will appear.

• Press ‘Enter/Return’ to modify the Time or other settings, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

To Modify the Time Settings

• Select the icon on the top right of the screen, which is for Date & Time Settings.

• Press ‘Enter/Return once “Date & Time” is highlighted.

• Press the ‘Previous and Next Button’(s) until the “Adjust Time” option is highlighted.

• Press ‘Enter/Return’

• This shows the Current Time of the System, and you can enter the New Time to modify it in HH:MM:SS format.

• Press ‘Enter/Return’ to Save, if successful, the below screen with the message “Time Adjusted” will appear.

• Press ‘Enter/Return’ to modify other settings in the Date & Time Menu option, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

IP Settings

IP Settings Function

ACTAtek2 is a web-based system, and works similarly to an Internet Appliance. In saying so, it has its own IP Address assignment, either by using Dynamic or Static Assignment. This would allow web browsing software, such as Internet Explorer, Netscape Navigator, Mozilla, or others to access the device without much hassle, as long as it is in the same network as the corporate LAN (Local Area Network). Below are the basic steps on how the IP Address for the ACTAtek2 unit can be modified, so as to enable communication within a corporation’s web browsing software.

IP Address Configuration

• Select the icon on the bottom left of the screen, which is for IP Settings.

• Press ‘Enter/Return’ once IP Settings is highlighted.

• Press the ‘Previous/Next’ buttons to highlight “IP Address”, press ‘Enter/Return’.

• Once selected, the Current IP Address will be displayed, and the new modification can take place.

• Enter the New IP Address and Press ‘Enter/Return’.

• If successful, a “Success” message will be displayed and the green LED will be blinking.

• Press ‘Enter/Return’ to modify other settings in the IP Settings option, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

Default Gateway Configuration

• Select the icon on the bottom left of the screen, which is for IP Settings.

• Use the ‘Previous / Next’ button until the “Gateway” option is highlighted

• Press ‘Enter/Return’

• The Current Default Gateway address will be displayed

• The New Default Gateway Address can be entered here.

• Once entered, press ‘Enter/Return’.

• If successful, a “Success” message will be displayed and the green LED will be blinking.

• Press ‘Enter/Return’ to modify other settings in the IP Settings option, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

DNS IP Configuration

• Select the icon on the bottom left of the screen, which is for IP Settings.

• Use the Previous / Next button until the DNS IP* option is highlighted.

• Press Enter/Return

• The Current “DNS IP” address will be displayed

• The New DNS IP Address can be entered here.

• Once entered, press ‘Enter/Return’.

• If successful, a “Success” message will be displayed and the green LED will be blinking.

• Press ‘Enter/Return’ to modify other settings in the IP Settings option, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

*Note: DNS IP is used to map names to IP Address and vice versa.

Subnet Mask Configuration

• Select the icon on the bottom left of the screen, which is for IP Settings.

• Use the Previous / Next button until the Subnet Mask option is highlighted.

• Press Enter/Return

• The Current “Subnet Mask” address will be displayed

• The New Subnet Mask Address can be entered here.

• Once entered, press ‘Enter/Return’.

• If successful, a “Success” message will be displayed and the green LED will be blinking.

• Press ‘Enter/Return’ to modify other settings in the IP Settings option, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

DHCP IP Configuration

DHCP Configuration allows for IP Addresses to be dynamically assigned, and match with that of the corporate LAN settings. With this option, the IP Settings do not have to be statically assigned and the process can be simplified. Below are the steps for enabling or disabling the settings.

To Enable DHCP:

• Select the icon on the bottom left of the screen, which is for IP Settings.

• Use the ‘Previous / Next’ button until the “DHCP” option is highlighted.

• Press ‘Enter/Return’.

• The Current status of the DHCP will be displayed, if it is “DHCP (OFF)”, it will be enabled.

• If successful, a “DHCP Enabled” message will be displayed and the green LED will be blinking.

• Press ‘Enter/Return’ to modify other settings in the IP Settings option, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

To Disable DHCP:

• Select the icon on the bottom left of the screen, which is for IP Settings.

• Use the ‘Previous / Next’ button until the “DHCP” option is highlighted.

• Press ‘Enter/Return’.

• The Current status of the DHCP will be displayed, if it is “DHCP (ON)”, it will be disabled.

• If successful, a “DHCP Disabled” message will be displayed and the green LED will be blinking.

• Press ‘Enter/Return’ to modify other settings in the IP Settings option, or Press the ‘Menu’ button to go back to the Administrator Menu Screen, or hit ‘Back’ twice to exit from the system.

Terminal Settings

Terminal Settings Function

The terminal settings feature allows users to set the ACTAtek2 in a multi-user environment, and to configure its Primary unit. This will allow units to be synchronized with one another and communication between the units will be enabled. This feature can also be configured in detail via the web interface.

Moreover, the Terminal Settings option can allow users to set the Security Level from High to Low, with High Fingerprint Security allowing for maximum minutiae to be accounted for during authentication. The Low settings take the minimum number of minutiae into accounting for the lowest security level. The settings can be modified for companies who are using the system primarily for Time Attendance purposes or even for those users whose fingerprint are difficult to read.

Check if your unit is configured to Primary or Secondary

• Select the second icon on the bottom left of the screen, which is for Terminal Settings.

• If it is a Primary unit, the phrase “Primary” will be displayed, as shown below.

• If it is a Secondary unit, the phrase “Secondary” will be displayed, as shown above. The unit by default is a Primary unit, however, if you give it another Primary unit’s IP Address and ask it to follow those settings, it will turn itself into the Secondary unit, and the appropriate message will be displayed. Below are the procedures on how to enable another unit to be the Primary unit.

To Enable the Primary Configuration

• Select the second icon on the bottom left of the screen, which is for Terminal Settings.

• Use the Previous / Next button until “Primary IP” is highlighted.

• Press Enter/Return

• The Current Primary IP address will be displayed

• The New Primary unit’s IP Address can be entered here.

• Once entered, press Enter/Return

• If successful, a “Success” message will be displayed and the green LED will be blinking.

• Press Enter/Return to modify other settings in the Terminal Settings option, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

To Disable the Primary Terminal Configuration

• Select the second icon on the bottom left of the screen, which is for Terminal Settings.

• Use the Previous / Next button until “Cancel Primary” is highlighted.

• Press Enter/Return.

• If successful, a “Success” message will be displayed and the green LED will be blinking.

• Press Enter/Return to modify other settings in the Terminal Settings option, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

Fingerprint Security Level Settings

• Select the second icon on the bottom left of the screen, which is for Terminal Settings.

• Use the Previous / Next button until “FP Quality” is highlighted.

• Press Enter/Return

• The three options to select from include: High, Normal or Low. Each of which will give you the following display messages:

• Press Enter/Return to modify other settings in the Terminal Settings option, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

No. of FP Sample

• Select the second icon on the bottom left of the screen, which is for Terminal Settings.

• Use the Previous / Next button until “No. of FP Sample” is highlighted.

• Press Enter/Return

• The three options to select from include: Normal:3 (default), Accurate: 5, and Precise: 7. Once selected, the system will take that number of FP templates during enrollment of new users.

• Select one and press 'Enter/Return' to save settings.

• Press Enter/Return to modify other settings in the Terminal Settings option, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

Unlock Door

• Select the second icon on the bottom left of the screen, which is for Terminal Settings.

• Use the Previous / Next button until “Unlock Door” is highlighted.

• Press Enter/Return to unlock the door.

• Press Enter/Return to modify other settings in the Terminal Settings option, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

System Reboot

• Select the second icon on the bottom left of the screen, which is for Terminal Settings.

• Use the Previous / Next button until “Reboot” is highlighted.

• Press Enter/Return to reboot the unit.

Reset

Reset Setting Function

Resetting the User Database and Event Log can be done from the unit directly. This is essential if for some reason the company would like to remove all data from the system completely. However, it is highly recommended to make a backup of the entire database before the system has been reset.

Resetting the Event Log

• Select the third icon on the bottom left of the screen, which is for Reset Setting.

• Use the Previous or Next button until “Event Logs” is selected

• Press Enter/Return

• If successful, a “Event Log Reset!” message will be displayed and the green LED will be blinking.

• Press Enter/Return to modify other settings in the Reset Setting option, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

Resetting the User Database

• Select the third icon on the bottom left of the screen, which is for Reset System.

• Use the Previous or Next button until “User Database” is selected

• Press Enter/Return

• If successful, a “Database Reset!” message will be displayed and the green LED will be blinking.

• Press Enter/Return to modify other settings in the Reset Setting option, or Press the Menu button to go back to the Administrator Menu Screen, or hit Back twice to exit from the system.

Factory Default

• Select the third icon on the bottom left of the screen, which is for Reset System.

• Use the Previous or Next button until “Factory Default” is selected.

• Press Enter/Return

• A message “System Reset!” will be displayed once the system has been successfully resetn and rebooting.

Web Port

• Select the third icon on the bottom left of the screen, which is for Reset System.

• Use the Previous or Next button until “Reset Web Port” is selected.

• Press Enter/Return

• A message “Web Port Reset!” will be displayed once the system has been successfully reset.

Exit

Exit Function

Once all your settings have been completed, you can either exit the system using the Back button on the keypad or by using the Exit option in the Administration Menu, as shown below.

• Select the icon on the bottom right of the screen, which is to Exit from the Admin Menu.

• Press Enter/Return, and the Standby Mode will be displayed.